Article By: Torrie Wrenn Eubanks
Contributing Writer

In today’s fast-paced world, time is a valuable commodity. As professionals, we spend a
considerable amount of time communicating through emails. However, email
communication often becomes time-consuming, particularly when waiting for responses
from others.
…But not anymore. Here is a simple yet effective way to improve email communication
and save time by adding one sentence to the end of every email.
The sentence is straightforward and goes like this: “If you can, I would appreciate a
response by ____, so that ____.”
This sentence establishes a clear and specific deadline for a response, reducing the
time spent waiting for a reply and allowing the recipient to understand the importance of
the email and its associated response deadline.
Imagine emailing a potential customer regarding the timeline for a service. Without a
specific deadline, the customer may take their time responding, causing delays in the
negotiation process.
However, by adding the sentence, “If you can, I would appreciate a response by
Thursday afternoon so that we can lock in the timeline we discussed,” you have
established a deadline and a sense of urgency.
Adding this simple sentence to your emails can significantly reduce the time spent
waiting for responses and increase the efficiency of communication. It is particularly
beneficial when dealing with busy individuals who may receive countless emails per
day, causing yours to be buried among others.
Furthermore, this sentence establishes an expectation for a response, allowing the
sender to follow up if necessary. Doing so can help eliminate potential
miscommunication and ensure that all parties are on the same page.
Communication is crucial to any professional environment, and emails play a significant
role. By adding the sentence, “If you can, I would appreciate a response by ____, so
that ____,” to the end of your email, you can significantly reduce the time spent waiting
for responses and increase the efficiency of communication.

So, start using this simple sentence in your emails today and experience the benefits of
efficient communication.